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AGENDA

REGULAR MEETING

SANTA FE SOLID WASTE MANAGEMENT AGENCY JOINT POWERS BOARD

AUGUST 21, 2014

5:00 P.M.

LEGAL CONFERENCE ROOM

SANTA FE COUNTY ADMINISTRATION BUILDING

102 GRANT AVENUE

SANTA FE, NM

I. Call to Order

II. Roll Call

III. Approval of Agenda

IV. Approval of Minutes for Regular Meeting – June 19, 2014

V. Matters from the Public

VI. Matters from the Executive Director

(A) Request for Approval to Award Bid ’14/43/B to Enviroworks, LLC, of Edgewood, NM, Low Bidder, for the Cell 5B Liner Construction Project at the Caja del Rio Landfill in the Amount of $997,532.78.

1. Approval of Budget Increase to 52510.572970 (WIP – Cell 5B Construction) from 5500.100700  (Operating Fund Cash) in the Amount of $997,532.78.

(B) Request for Approval to Purchase Aggregate for the Cell 5B Liner Construction Project Under the  Construction Agreement – Basalt Rock Crushing and Sales Operation for the Caja del Rio Landfill – with  Del Hur Industries of Port Angeles, WA, in the Amount of $200,000.00.

1. Approval of Budget Increase to 52510.572970 (WIP – Cell 5B Construction) from 5500.100700  (Operating Fund Cash) in the Amount of $200,000.00.

(C) Request for Approval of Amendment No. 4 to the Professional Services Agreement with CDM Smith Inc. of Albuquerque, NM,  for Engineering Design and Permitting Services for Permit Renewal, Permit Modification, Landfill Vertical and Lateral Expansion,  and Cell 5B/6B Design for the Caja del Landfill in the Amount of $125,602.00.

1. Approval of Budget Increase to 52510.572960 (WIP – Design) from 5500.100700 (Operating Fund Cash) in the  amount of $125,602.00.

(D) Request for Approval of Amendment No. 2 to the Professional Services Agreement with BlueWater Environmental Consulting of  Santa Fe, NM, for Environmental Services for the Caja del Rio Landfill and Buckman Road Recycling and Transfer Station in the
Amount of $49,668.88.

(E) Request for Approval of Amendment No. 1 to the Professional Services Agreement with SCS Engineers of Bedford, TX, for  Engineering, Operation and Maintenance Services for the Landfill Gas Collection System at the Caja del Rio Landfill in the
Amount of $8,900.00.

1. Approval of Budget Increase to 52501.510300 (Professional Services) from 5503.100700 (Landfill Gas Collection Reserve Fund)  in the Amount of $8,900.00.

(F) Request for Approval to Purchase a Caterpillar 836K Landfill Compactor from Wagner Equipment Company of Albuquerque, NM,  Under GSA Contract No. GS-30F-0018U for the Caja del Rio Landfill in the Amount of $836,837.00.

1. Approval of Budget Increase to 52501.570500 (Capital Outlay – Machinery and Equipment) from 5500.100700 (Operating Fund Cash)  in the amount of $836,837.00.

(G) Request for Approval to Purchase Two Vehicles from Two Vendors Under New Mexico Statewide Price Agreements 40-000-13-00012 and  40-000-13-00013 in the Amount of $50,393.00.

1. Approval of Budget Increase to 52501.570950 (Capital Outlay – Vehicles in the amount of $50,393.00.

(H) Request for Approval to Purchase a Snow Plow and Vehicle Accessories from Clark Truck Equipment Company, Inc. of Albuquerque, NM,  Under New Mexico Statewide Price Agreements 10-000-00-00087 and 11-000-00-00077 in the Amount of $8,540.00.

1. Approval of Budget Increase to 52501.570500 (Capital Outlay – Machinery and Equipment) from 5500.100700 (Operating Fund Cash)  in the amount of $8,540.00.

(I) Request for Approval of Closure/Post-Closure Care and Phase I/II Assessment Cost Estimates for the Caja del Rio Landfill.

(J) Request for Approval of Closure and Post-Closure Cost Estimates for the Buckman Road Recycling and Transfer Station.

(K) Request for Approval of Proposed Event Calendar.

(L) Request for Approval to Amend the By-Laws and Operating Procedures for the Solid Waste Advisory Committee.

(M) Discussion with Possible Action on the Solid Waste Advisory Committee (SWAC) Current Membership and New Members.

(N) Update on the Solid Waste Assessment and Management Study.

1. City of Santa Fe Section. (Acting Environmental Services Division Director Lawrence Garcia)
2. Santa Fe County Section. (Public Works Director Adam Leigland)
3. Agency and System-Wide Sections. (Executive Director)

(O) Presentation on the Pay-As-You-Throw (PAYT) Concept. (English Bird, New Mexico Recycling Coalition Executive Director)

(P) Update on Pooling Security Services in the Caja del Rio Landfill Area.

(Q) Update on Reserve Fund Policy.

VII. Matters from Staff

VIII. Matters from the Board

IX. Next Meeting Date: Thursday, September 18, 2014

X. Adjournment

Anyone needing further information or requiring special needs for the disabled should contact Rosalie Cardenas at (505) 424-1850, extension 150.